I 9 Form for Contractors
If you paid $600 or more to someone who is not your employee, by . B a subcontractor, lawyer or accountant, for services provided during the year, a Form 1099-NEC must be completed and a copy of 1099-NEC must be provided to the independent contractor no later than January 31 of the year following payment. You will also need to send a copy of this form to the IRS by January 31. Employees can complete Section 1 before their first day of employment if they have accepted your job offer. Otherwise, the section must be completed on the first business day against payment (aka hiring date). Within three business days of hiring, employees must provide original unexpired documents showing their identity and work permit. Employees choose the documentation to be presented from the available options specified in the form. Look no further! See the fundamentals of compliance at a glance in our visual guide to common compliance requirements in the workplace. With regular communication about regulatory updates and proactive solutions for employment practices, McCloneHR customers don`t have to worry about being surprised. If you have any questions about applying the standards to your employees, our team – including our in-house compliance lawyer – is on hand with helpful answers and advice. Do not hesitate to contact us for more information. Not a McCloneHR customer yet? You can always download our free guide and if you have any questions, contact our team.
We`re here to help! At the time of hiring, make sure the employee completes Section 1 of Form I-9. “Rent” means the commencement of employment for wages or other remuneration. The time of recruitment is indicated on the form as the first day of employment. Employees may complete section 1 before the hiring date, but not before the employer renews the job offer and the employee agrees. Review the employee`s documents and complete Section 2 in its entirety within three business days of hiring. For example, if the employee starts work on Monday, you must complete Section 2 before Thursday. An I-9 audit can be triggered for a variety of reasons, including spot checks and reports from disgruntled employees or former employees. Some industries (construction, restaurants, meat packaging, etc.) are more sensitive to Form 1 to 9 checks, but they can occur anywhere. A: No, you just need to take a Form I-9 for W-2 employees. For example, if you contract with a construction company to perform renovations to your office, you do not need to prepare I-9 forms for that company`s employees.
The construction company is responsible for creating I-9 forms for its own employees. Or, if you use an employment agent to provide temporary workers to your business, the employment provider is responsible for preparing I-9 forms for those employees. However, they often do not use a contract, subcontract or exchange agreement to obtain work or services for an employee who knows that the employee is not eligible for work. Employers must keep a completed Form I-9 for each employee for the duration of employment. Once the employee`s employment relationship ends, you must keep Form I-9 for three years from the date of hire or one year after the date of termination, whichever is later. If you are saving paper versions of I-9 forms, you must keep the original signed document – copies are not valid. However, employers can scan and download the original signed forms to keep them electronically. Once these forms are securely stored in electronic format, the original I-9 forms can be destroyed in paper form. No, independent contractors are not required to complete Form I-9 in Tennessee. If you have determined that the person you are paying is an independent contractor, the first step is for the contractor to complete Form W-9, Application for Tax Identification and Certification Number. This form can be used to request the correct name and tax identification number (TAXPAYER IDENTIFICATION NUMBER, TIN) of the employee.
The W-9 should be kept on file for four years so that it can serve as a reference in case of questions from the employee or the IRS in the future. An independent contractor is not considered an employee for the purposes of Form I-9 and is not required to complete Form I-9. Independent contractors include persons or entities that conduct independent activities, carry out a project according to their own means and methods, and are only controlled on the results of the work and not on what is done and how it is done. Many factors are taken into account in determining whether or not a natural or legal person is an independent contractor. For instructions on how to print the Keep Business page or more information, see the E-Verify Supplemental Guide for Federal Contractors. .
